Resources and Forms

Machine Shop

Room ME 2-134
ECE's Machine Shop staff is ready to discuss your specifications and provide the quality needed for your next project.
Contact Dave Hultman, 612-625-2062. Click here to visit our Web site.
 

Electronics Shop

EE/CSci Building - Room 2-132
The Electronics Shop provides electronics support and equipment maintenance as well as technical assistance.
The Electronics Shop diagnoses and resolves system software application program problems. Assistance is
provided in diagnosing computer and peripherals hardware problems. If you require technical assistance for
hardware issues, please e-mail Jim Aufderhar .

Printed Circuit Board Shop

EE/CSci Building - room 2-132
The Printed Circuit Board Shop produces circuit boards upon request. If you require a printed circuit board,
please go to Room 2-132 and compete the form. Single- or double-sided boards can be produced. Turn in
your form to Room 2-132 and a board will be produced for your specifications within four work days.
E-mail: eceshop@umn.edu

Forms

Graduate Student Forms

PhD Preliminary Written Exam Registration Form

Accounting Forms

      • In Lieu of Receipt
          1.  UWide Forms:  Statement in Lieu of Receipt (UM1566)
          2.  If you were given a receipt or lost a receipt, fill out this form and sign it.
               It will be the documentation for money spent.    

     • Employee Expense Worksheets (includes Travel) and instructions:
          1.  UWide Forms: Employee Expense Worksheet and instructions (UM 1612 & UM 1612i)
          2.  Complete for reimbursement of UMN allowable expenses. (Submit within 10 days
                from date of receipt or completion of travel.
          3.  Tape all receipts on an 8.5 x 11 sheet of paper.
          4.  Return signed form and receipts to the Travel Reimbursement ECE Mail Room,
               Mailbox in 4-178F

     • Travel Authorizations
          1.  Complete online form: ECE Travel Authorization
          2.  Submit 10 days PRIOR to travel    

     • Expense Reimbursement for Non-University employees     
     • Expense Reimbursement Form

Purchasing

    
    Purchasing Services Web site
    You can find information here about purchasing policies and procedures, preferred vendors,
    allowable expenses, the University's Code of Ethics related to purchasing, forms and documents.

    The University has two preferred methods of purchasing. The University of Minnesota
    Procurement Card (p-card) is similar to a personal credit card, and is linked to a specific budget
    number. This procurement card also can be used to pay for airfare. By using the p-card, vendors
    are aware that the University is a tax-exempt entity, and will not charge sales tax on purchases
    made with the p-card. See Using the University Procurement Card for more information. For
    an application, contact Jeanine Maiden, 612-625-8817.

    Another method of purchasing is by obtaining a University of Minnesota purchase order. Most
    vendors accept purchase orders. Requesting a purchase order takes very little time and ECE
    purchase orders can be initiated online at: Purchase Order Request.  

    For questions about purchasing on non-sponsored accounts,
    contact Thomas Kelsey, 612-625-4865.
    For questions about sponsored accounts,
    contact Parker Smith, 612-625-8388.

    In RARE circumstances, it may be possible to be reimbursed for our of pocket expenses.
    This method of purchasing and reimbursement only should be used in emergency
    situations. Original receipts are required.

Travel

    University Travel Services Web site
    You can find information here about rates, University contracts and discounts, policies
    and procedures, forms, FAQs, etc.

    Travel authorization
     ECE now has an online travel form that is submitted via e-mail. The e-mail is sent to
     administration and sponsored accounting staff to assist with tracking of travel and
     subsequent reimbursement requests.
          1.  Complete online form at http://accounting.ece.umn.edu/travel_authorization/travel.html
          2.  Submit 10 days PRIOR to travel

    If you are traveling on a sponsored account, the form must include adequate justification for the trip.
    See Justification/Documentation Standards.

    Employee reimbursements must be University business-related and clearly indicated prudent use
    of public funds. Non-business expenses cannot be reimbursed.

    Documentation for reimbursement must be submitted within 15 days of travel completion.

    This documentation must include:
         1.  Completed Employee Expense Worksheet
         2.  Original receipts for all expenses of $25 or more, except for meals. Receipts should be
               detailed vendor receipts rather than general charge card transaction slips.

    Employees in travel status (travel requiring an overnight stay), on University business will be
    reimbursed at a flat per diem rate for travel-related meal expenses. Receipts are not required
    (under any circumstances), to be reimbursed for travel meals when using the appropriate per
    diem amount. This information is found at Traveling on University Business Rates.

    The University does not reimburse purchases of alcoholic beverages, personal travel expenses,
    or first class airfare. If a meal is prepaid as part of the cost of lodging or conference registrations,
    and the employee chooses to dine elsewhere, the cost is not reimbursable. See list of
    Reimbursable/Non-reimbursable Travel Expenses.

    All those traveling on University business are expected to be familiar with the travel policies
    and procedures on the UWIDE POLICY LIBRARY at Traveling on University Business .

    Other useful travel-related links:

    Domestic Per Diem Rates

    Meals and Incidental Expenses, including partial days

    Foreign Per Diem Rates by Location

    If you have any questions, see accounting staff in EE/CSci Building, 4-174.  

Building, room and lab access

Complete the Key Request  form and bring it to the ECE Main Office, EE/CSci Building, Room 4-174.
Your request may take up to 48 hours to be processed, and you will be notified via e-mail when
your key is ready to be picked up. A $10 deposit is required for each key upon pickup. Please make
checks payable to the University of Minnesota.

Complete the  Room and Lab Access via UCard request  form and bring it to the ECE Main Office,
EE/Csci Building, Room 4-174.